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Office equipment like copiers are essential in the day-to-day operations of most businesses. For this reason, one of the priorities of companies is to acquire state-of-the-art copy machines that help their employees accomplish their tasks efficiently.

Currently, a number of company owners and office equipment procurement managers still think that the only way for them to acquire a photocopier is to purchase one. This is why, with the cash outlay required to buy these devices, they find this task financially daunting.

If you are in need of a photocopier, know that purchasing one is not the only option you have. Some office equipment dealers are now leasing photocopiers.

Yes, you read that right! As an alternative to purchasing a copy machine, you can opt to lease one instead. This may be an unconventional choice, but the truth is, leasing photocopiers can be more beneficial for your business, especially in terms of your finances.

As mentioned earlier, purchasing a copy machine entails a large upfront payment which can be financially burdensome, particularly for small and medium enterprises as well as other businesses with no readily disposable cash. You do not have to worry about this problem if you rent a photocopier. This is because, instead of a huge one-time payment, you pay a smaller amount spread out each month or quarter during the duration of your contract. Undoubtedly, this is easier on the pocket. Furthermore, as these are scheduled payments, you can budget your cashflow accordingly.

What’s more is that varied leasing programs are available. For example, if you only require a copier for several months, there are dealers which offer short-term or month-to-month agreement. Going for this option makes more financial sense as compared to purchasing a machine which you won’t be needing after several months. Furthermore, it eliminates the hassle of disposing the machine once you are through with your project.

Another benefit of leasing a photocopier is that you do not have to worry about lagging behind in terms of technology. Depending on your contract, you can request for an equipment upgrade and get a newer copier model without breaking the bank. As you know, copy machine technology rapidly evolves; developers tirelessly add new features to improve their products. Having the latest, top-of-the-line copier can lead to more efficient copying. This can translate to better office productivity and improved profits.

One of the noteworthy advantages of leasing a copier is that you do not have to worry about its maintenance. Most photocopier leasing contracts include professional maintenance service and parts replacement. The leasing company also takes care of the replenishment of supplies such as ink and toner. With these inclusions, you avoid spending on repairs and buying parts which are both costly. You also minimise downtime due to a broken copier because, apart from getting it immediately fixed, the leasing company can provide a replacement in case your current machine requires more work.

There is no denying that photocopier leasing is the smart choice for your company considering the benefits it offers. With this option, you can save and allocate your financial resources for other assets that appreciate over time or other business opportunities. You can also worry less about having an outdated machine that can hamper workforce productivity. Lastly, when you rent a photocopier, you can be certain about experiencing minimal equipment downtime with professional technicians handling its maintenance and repair. So, if you need a photocopier, consider leasing instead of buying one.

Know more about the benefits of leasing a photocopier. Talk to our sales specialists today! Call us at 01 460 4444!

Photo by Librarygroover