Education accounts for a sizable chunk of printing costs. Schools at all levels of education tend to go through large amounts of printed material. At the elementary and middle school level, teachers print material for their classrooms including reading passages, worksheets, homework and packets. At the high school and college level, students are very demanding of print sources and expect increased integration between printers and technology, especially mobile devices.
The demands of print can represent a significant expense for your school or university that has strict budgets. This can quickly become a burden. Cutting expenses for print or setting limits on printed material can frustrate students and teachers and decrease academic success. This drives many educational institutions to closely examine their print related expense and increase or maintain services while controlling costs.
A sizable chunk of print expense, especially in the educational setting, is due to waste. While waste stems from a variety of sources, including simple human error, it tends to be focused on three primary issues. These issues can often be minimised by improvements to technology and management.
As printing machines age, they are more likely to jam or produce corrupted copies that must then be reprinted. Sometimes it is cheaper to update printers, copies and other hardware than to continue to pay for mistakes made by aging hardware.
It is common to waste print resources by accidentally duplicating print jobs. This often happens in school settings where students inadvertently request multiple print jobs. This problem be fixed by better management software and networking. The software may make it more obvious when a print job is entered, reduce lag time between ordering the job and its completion or increase the management controls so students are less likely to enter multiple print jobs.
Excess printing commonly happens in educational settings where students print material from the internet. That material often contains excessive extra pages that are unneeded and discarded. When management of printed material is low, students are much more likely to over-print material.
Increasing Connectivity and Networking
Older students enter educational settings with high expectations of the technology there. This is especially true of higher education. Students expect to be able to access their work anywhere, especially on mobile devices such as phones, tablets and laptops.
They will also expect to be able to access printers and copiers remotely using these devices. Providing this level of access and use requires a well set up and managed printing network.
Printing Audit Advantages
A prime benefit of print management services for education is that they provide your school with the feedback it needs to effectively plan and budget for print. This means having a thorough understanding of how much print hardware is needed and how much print resources will cost for a given year. Many schools are left suddenly and drastically cutting access to print resources toward the end of the year because the budget was not estimated properly. This can be avoided by having the necessary information and management control.
Taking advantage of print services allows your school to see a rapid reduction in costs and more efficient services for teachers and students. Don’t wait until your print situation reaches crisis levels. Call us now 01 460 4444 or contact us online for the best in printer technology and management solutions.