How to Buy a Refurbished Copier
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The expense of new copiers can encourage many businesses to consider buying used copiers. This can be a smart choice as proper second hand copiers with “as new” service contracts can be a dependable part of your office for years.
Note that we say “proper second hand copiers”. Simply cleaning the outside and making sure it still works is not sufficient. Before buying a used copier, ask the authorised reseller about their refurbishing process. Used copiers should be thoroughly cleaned inside and out, all worn parts should be replaced, they should be thoroughly inspected for any potential problems and they should come with the same service contract as a new machine.
Because of this extensive maintenance carried out authorised resellers should have no problem offering “as new” service contracts. This will ensure that your investment is protected.
Whether buying new or used copiers, it’s best to buy a contract that covers all service, preventative maintenance service, all parts, consumable and non consumable parts and all labour. Some contracts cover all toners which will allow you to control your costs. When buying a used copier, the insurance is definitely worth the cost of the service contract.
Whether you are buying a new or second hand copier, here are 3 questions you’ll need to answer:
1. What do I need the copier to do?
Modern digital copiers are sometimes referred to as “multifunctional products” because they can do more than just copy. Almost all are also capable of printing, faxing, and scanning. You may want extensive document handling and sorting / stapling features. You also need to decide whether you need a copier that supports colour – expect to pay 20% to 30% more if you do.
Avoid the temptation to buy a used analog copier. Not only are they more prone to mechanical failure, but since manufacturers are phasing them out entirely, support and parts will become more difficult to find in the coming years.
2. What is my volume?
Start with your current copy volume. What is your monthly paper consumption? Check the built-in counter on your existing copier. Look at the invoices for copy charges from your current supplier. All of these things will help you to determine your current volume. Once you have roughly determined your volume, increase it by about 20%. This will help you account for future growth.
3. How fast do I need it?
Copier speed is measured in pages per minute (ppm). This is the number of A4 sized pages the machine can produce in one minute when running at full speed. Most offices will get by comfortably with machines in the 20 to 50 ppm range.