Managed Print Services for the Public Sector

Office Technology is an irish leader in print management solutions and has been selected on the following Irish Government Framework:

Office of Government Procurement Managed Print Services Framework Agreement

Category:       MARKETING, PRINT AND STATIONERY, Office Printing
Sector:            Central Government, Local Government, Education, Health
Valid from:     08 February 2016
Expiry Date:   07 February 2020

Managed Print Services for the Public Sector

We know how important it is for government bodies to demonstrate a high level of fiscal management and efficiency.

Please click here to download .pdf document and find out more about advanced solutions for government

Our managed print services and document management services have been selected as a supplier to government funded organisations by the Office of Government Procurement as part of the  Managed Print Services Framework Agreement to help address its printing and document management needs.

Please see details at bottom of this page or to find out more please call 01 460 44 44

Please feel free to complete the managed print survey – please click hereYou can scan and email your completed managed print survey to info@officetechnology.ie.

Reliable high speed printing

High performance, multi-functional printing devices are of key importance to government. Government organisations such as Government Departments, Agencies, Local Authorities and other State or Semi-State Bodies need to print, copy, scan & fax large quantities of documents within tight turnaround timeframes.

We offer a full range of office & production multi-function devices and printers which allows any department to tailor their requirements to their needs and achieve workflow and cost efficiencies.
• Fast, high-quality printing
• Professional finishing features like stapling, binding and folding

Cost management solutions provide fiscal transparency

A range of cost management solutions that track every print job can have significant cost benefits and help reduce paper wastage.

Monitoring the printing environment will also identify staff inefficiencies by pinpointing users that may be printing excessively or printing in colour instead of black and white. Office Technology provides sophisticated solutions that can automatically reorder toner, provide electronic meter readings and request service calls, all of which helps government administrators and allows them to focus on the most important tasks.

Reduce costs – Our print management solutions can enforce simple rules on each device. For example an agency can set its printers to automatically default to double sided and black and white printing or restrict access to colour printing.
Printing that follows you anywhere – you can access your prints securely from any device in the building.
Reporting – our cost management solutions provide organisations with complete cost transparency. This is done through the provision of comprehensive reports that outline the volume of print usage by individual, department or printing device. The reports are available in different formats and can focus on preferred areas or departments.

Safeguarding confidential information

Security is paramount in most government departments because they have a responsibility to protect highly sensitive records. We have a range of highly sophisticated security solutions that will ensure documents don’t fall into the wrong hands.

 Pull print solutions – require an authentication code to print documents. This helps to ensure confidential documents are not printed and then left abandoned at the printer.
 Enforce print privilege solutions – restrict file access to ensure confidential files can only be accessed by certain people.

 Protect the printer hard drive solutions – ensure data saved on an multi-function printer’s hard drive is erased so documents can’t be retrieved illegally once the device has been replaced.
 Data encryption solution – helps mitigate the risk of potential hackers accessing confidential documents flowing from the network to the printer.

Digitising files

Government agencies are fast recognising the benefits of digitising their filing systems. our scanning solutions can quickly turn large volumes of paper into electronic files.

Save time – Electronic files can be quickly located, helping government agencies be more responsive to information requests.
Reduce paper – Using less paper helps government agencies meet environmental targets.
Edit read-only files – Scanning solutions can convert read-only files in a range of formats including TIFF, PDF and JPEG into editable text.
Automatically index files – Documents can be assigned codes for easy archiving through super-fast processing.

Meeting environment targets

Government organisations are committed to developing sustainable practices to assist with meeting their environment targets, with the added benefit of cost reductions.

Our solutions ensure environmentally friendly practices are implemented by:
• Reducing paper usage and wastage
• Using recycled paper
• Enforcing printers to automatically print double sided and black and white
• Automatically switching devices to low energy sleep modes when not in use

Professional service from a trusted Service Provider

We have a dedicated and highly experienced government team that will tailor a print management solution to suit all levels of government and public sector agency.

Office Technology is an irish leader in print management solutions and has been selected on the following Irish Government Framework:

Managed Print Services for the Public Sector

Office of Government Procurement Managed Print Services Framework Agreement

Category:       MARKETING, PRINT AND STATIONERY, Office Printing
Sector:            Central Government, Local Government, Education, Health
Valid from:     08 February 2016
Expiry Date:   07 February 2020

What goods/services are covered by this contract/framework? 

Managed Print Services (MPS) are a significant move away from traditional office print solutions such as the ad-hoc provision of desktop printers, photocopiers, fax machines etc., with all their associated costs (toner, service, capital outlay) to a more strategic approach which is becoming increasingly common place within the public sector.

The basic principle of MPS is that the supplier provides a total office print solution on an all-inclusive per printed page/image basis. The cost per image is all inclusive and includes:

  • supply of print devices
  • toner
  • drums
  • service, repairs, maintenance
  • reporting tools and reports
  • training and helpdesk facility
  • all the required licensing and software

In addition to reducing the number of print devices within an organisation it is the aim of MPS to reduce the amount of printing that Clients carry out as well as helping to make end users more aware of the ‘whole of life’ cost of printing as well as the difference in cost terms between colour and mono.

Whole of life costing with MPS includes:

  • provision of devices
  • servicing and repairs
  • consumables and
  • disposal of devices and consumables at end of life

To find out more, please call 01 460 44 44 or to complete the managed print survey please click here, scan and email to info@officetechnology.ie.

Managed Print Services for the Public Sector

Who can use this contract/framework?

Central Government Departments, Offices and non-commercial agencies and organisations that have a formal reporting and legal relationship with these Departments including:

  • Local Authorities in Ireland including County and City Councils, Regional Assemblies, County Enterprise Boards and Libraries
  • The Irish Health Sector including the Health Service Executive (HSE); the Health Information and Quality Authority (HIQA)
  • Third level institutions (Universities, Institutes of Technology); ETB Schools, primary, post primary, special and secondary schools (the total number of schools is approximately 4,060), ETBs acting on behalf of schools, groups and clusters of schools and youth centres
  • An Garda Siochána
  • The Defence Forces
  • The Prison Service
  • Organisations that receive funding from the government

To find out more, please call 01 460 44 44 or to complete the managed print survey please click here, scan and email to info@officetechnology.ie.

Managed Print Services for the Public Sector