What are the advantages of Managed Print Services?
They include giving you clear expense oversight and hassle-free control, plus a clearer understanding of your return on investment (ROI) from your print environment.
The average business spends 1% of its overall budget on printing costs. The lifespan of a paper document is five minutes before it gets binned, filed or dumped in the pending tray and forgotten.
It simply does no’t make sense to fritter away 1% of budget in this way.
A huge benefit of Managed Print Services (MPS) is print-centralisation to significantly reduce the number of physical printers your company needs.
Most companies have far more printers than they actually need. Cut that number of devices by, say one-quarter, then add up the cost of supplies and servicing for those printers, and you begin to see how a managed printer services (MPS) agreement can save you up to 30% on your printing costs.
Less well known advantages include security. Each time a document is printed, an image of that document is stored on a hard drive or, in a networked system, on a server. The data may sit there unprotected, open to a hacker or perhaps a disgruntled employee. We handle all that for you.
Most important, we will create the conditions to improve office productivity and efficiency.
MPS – why is it so important?
Why exactly are businesses keen to talk about MPS?
Larger companies with 30+ print devices know instinctively that they have issues with print. They don’t necessarily have the data to establish the total costs in spend and time but they recognise that it isn’t under control.
Key issues they already understand are:
- They don’t know exactly how many print devices they have, who’s using them or for what.
- They can’t easily monitor or control print costs across all devices and users.
- Historically print, copying and scanning have grown organically with responsibility drifting between depts — Office managers, IT, Finance, Purchasing etc. In most companies full accountability still sits across multiple parties who may not share the same consolidated “Print Vision”.
- Print facilities and services have changed but without the benefit of a consolidated strategy, therefore leaving them now without a truly integrated plan for their long-term future needs.
- Due to no single internal accountability, new hardware and solutions have been installed but these assets and their potential benefits are unrealised. Therefore newer technology has been added, sometimes offering increased security or cost saving facilities, but these have not been exploited.
- Businesses are now becoming increasing aware, that despite years of decreasing hardware costs, that their Print Spend continues to grow. That print technology has becomes increasingly complicated and time consuming. That they don’t have the skill set, internal resource or desire to tackle these themselves BUT they do want a consolidated plan which will meet their current and future needs whilst demonstrating cost savings and service efficiencies.
Questions to ask yourself:
- Do you use fax machines?
- If yes, how many faxes do you have?
- How much fax traffic do you have?
- What costs are associated with the faxes? Leased lines/purchase price etc.
- Do you use scanners?
- How many scanners do you have?
- Please describe the use of the scanners.
- What costs are associated with the scanners – purchase price etc.
- Do you need to print from mobile devices — iPads, phones etc?
- Do you have a requirement for Colour match proofing?
- Do you have a Reprographics Department with a jobs submissions system?
- Do you pay for external printing?
- If “Yes” then please consider full details of volumes, costs etc.
- Do you have any environmental policies currently in place?
- What measures if any are you taking to reduce your carbon footprint?
For more information, continue reading now or request a quick quote today: