Managed Print Services

Making print-related hassle a thing of the past

Focus on what really matters for your business

Managing your own print infrastructure and processes is a costly and time-consuming drain on resources.

Document production is typically one of the biggest expenses for an organisation, costing up to 1-3% of revenue. Yet many organisations don’t have the time, staff or expertise to effectively monitor or manage their print environment.

You can dramatically reduce this with Managed Print Services from Office Technology Ireland.

By the active management and continual optimisation of your print infrastructure and related business processes through our Secure Managed Print Services solution you will save money, increase efficiency and improve your productivity.

With everything taken care of by our experts, we improve your print infrastructure now and in the long term and remove the day-to-day hassle of document printing so you can get on with what you do best.

We are the ideal partner to help organise your print, reduce costs and improve the productivity of your people.  After all, print isn’t necessarily your core business, but it is ours.

To find out more, please call 01 460 44 44 or to complete the managed print survey please click here, scan and email to info@officetechnology.ie.

Managed Print Services

Managed Print Services

Do you operate in the Public Sector? Office Technology Ltd. are now a supplier for the office of Government Procurement Managed Print Services Framework Agreement.  Please click here to find out more about this agreement

Secure Managed Print Services offers many benefits including a return of your investment that can be achieved in a very short time. It also gives you an opportunity to leverage the most from your printer related devices.  It will help your business in terms of reducing costs and improving efficiency.

This brochure covers all areas of your business including document management and document security.

Managed Print Services

Managed Print Services

Choosing the Best Managed Print Services for Your Business

Managed print services can provide your business with a more efficient and affordable way to ensure that your workflow and process is able to meet demand. The wasted resources and added expense associated with a poorly constructed printing process could be costing your business far more than you might realise.

Reduced maintenance for your equipment and machines, faster completion for larger projects and the opportunity to reduce materials waste as much as possible can all make a difference.

The ability to increase the output while reducing the costs needed to create high quality and professional printings is not a resource you will want to overlook.

Selecting the Best Equipment

Even the most efficient and dedicated staff may not be able to handle large volume printing and paper based workflow if their equipment is not equal to the task.

Creating a more efficient and productive workflow starts with ensuring that your employees will have access to the best equipment and features available.

Printers, copiers and other outdated machinery that is being used in your working process and everyday operations may be causing problems, eroding the effectiveness of your staff and creating bottlenecks that may result in significant interruptions to any number of important jobs and projects.

Convenient Maintenance Solutions

Over time and through extended operation, even the most well-made machine s can breakdown. The overall cost needed to address a mechanical issue can be considerably more than you might realize, especially when you factor in the loss of productivity that can result from even a seemingly minor issue.

Access to convenient, effective and professional maintenance solutions will ensure that any problems that may develop can be dealt with promptly and with less overall cost to your staff and operation.

Effective repairs and speedy maintenance are just part of what makes managed print services such an important resource.

Reduce Waste and Cost for Greater Efficiency

Relying upon your existing staff or tasking inexperienced professionals with the creation and management of your printing process could prove to be a very costly misstep, one that few businesses may be able to afford.

The additional waste and higher costs needed to make use of a poorly designed process can quickly add up.

Professional print management solutions will allow you to make the most of your material resources, curb overhead costs and ensure that your organisation is able to enjoy increased efficiency on any number of important projects and jobs.

Doing Business with the Best

Superior print management services and solutions can provide many benefits for your business.

Reliable equipment that is able to provide the full range of features and options you need, cost-effective printing and document creation opportunities and the improved worker productivity and efficiency that you are seeking are never concerns that should be left to chance.

Taking advantage of professional print management options and services will allow you to design and benefit from a more effective workflow and ensure that your staff have the resources needed to harness their full potential.

To find out more, please call our Dublin number 01 460 44 44. 

Please note we are also available nationwide

 

Benefits include:

  • Reduced Cost (Euros) to print
  • Reduced Information Technology (IT) and Help Desk Burden
  • Reduced Accounts Payable and Contract Administration Costs
  • Continuous reduced costs with optimisation resulting from regular reviews
  • Cost Transparency and Budgeting Reports

Secure Print Management Services

Every year organisations around the world spend billions to secure their e-mail systems and data centres. In stark contrast, only a tiny fraction of that amount is spent on securing printing.

Companies tend to focus on server, mobile and Personal Computer(PC) protection, but any data that is sent between devices is vulnerable to attack. Unsecured printers expose your business to the same data threats as your Personal Computers(PCs) and safeguarding your print fleet is essential for security compliance.

With industry regulations becoming more complex and hacker skills becoming more sophisticated, it can be a challenge for you to know if your security measures are as complete as they should be.

Print security threats are not only real, but also could and do manifest in organisations.   Quocirca’s research (2013) reveals that 63% of organizations have experienced one or more accidental data breaches through printing. As a result, achieving a Secure Print Infrastructure is an ongoing consideration for all responsible and compliant IT departments.

Office Technology’s Secure Managed Print Services(MPS) can help reduce your risk with the most comprehensive device, data, and document security.

Information technology (IT) security is firmly established as a top priority for most businesses, just behind digital transformation as a key business initiative, according to IDC. However, while both are considered key business differentiators, it’s important to understand how digital transformation and security are intimately linked.

Today’s digital technologies (big data, cloud, mobile, and social) mean every device connected to the network is potentially an endpoint security risk—including printers and print infrastructure. But while tech-savvy organizations have zeroed in on network and other security issues, most are blind to the vulnerabilities associated with their print and document environment.

At the heart of this issue is the role of the smart multi-function printer(MFP).

The Multi-function printer(MFP)—an intelligent business processing hub acting as an on- and off-ramp to valued business and client information—can access data stored in the device, on the company’s network, on paper, or in the cloud.

As an unmanaged and connected device, the multi-function printer(MFP) is a potential security risk. Yet more than 30 percent of organizations have no security policies in place for managing access to and controlling usage rights for printers and multi-function printers(MFPs) located on the computer network, according to IDC’s User Perspectives on Print Security, 2015. At the same time, over 50 percent of respondents surveyed by IDC expressed a high level of concern regarding the unauthorised use of copiers or multi-function printers(MFPs.)

The print environment is unique, because it manages data, documents, and information in both digital and paper format, so business-critical content is exposed and vulnerable in a variety of ways. Thus, potential security breaches from malicious attacks using a network printer or a multi-function printer(MFP) as an entry point—or careless use of devices by employees—pose a very real threat. The multi-function printer(MFP) is a front-line asset that needs to be secured by the company. Working with a managed print service (MPS) provider can play an important role in advancing your company’s print and document security strategy.

Office Technology has the tools and resources to help businesses identify and prioritize current security threats and to uncover and assess gaps in existing device and content infrastructure. They can also bring together the appropriate people in your business to develop and deploy secure managed print services to deal with vulnerabilities, harden the document infrastructure, and mitigate future security risks.

Companies need to move from reactive to proactive when it comes to securing their print and document infrastructure by considering Manages Print Services(MPS) providers with core competencies in threat level assessment and remediation capabilities. Neglecting to secure the print environment as part of an overall Information Technology(IT) strategy leaves an organization as vulnerable as if it were taking no Information Technology(IT) security action at all.

To find out more about you can fill vulnerability gaps and harden protection in the print and document environment, please call 014604444 or to complete the managed print survey please click here, scan and email to info@officetechnology.ie.

Managed Print Services

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Managed Print Services